While RTO’s generally make good use of their student management systems, there is often unneccesary duplication of work and double handling of information costing valuable time and accuracy.

I am often amazed by the number of RTO’s who use word document templates for Training Plans when these can be pulled from any student database.  Using your student management system provides a single point of truth that is critical for communication between all parties.

Setting permission levels is possibly the biggest area when it comes to saving time. RTO's often say “We can’t trust our trainers” to use our system. It's important to remember that trainers will not have full access to your system. Making use of permission levels solves this problem and checks can still be added to ensure accuracy of data.

Imagine a world where trainers could easily add comments and updates straight in rather then sending emails, texts or other information only for it to be then entered into your database by another person. Remember you have full control of access levels and permissions.

Linking trainers to units and qualifications they are approved to train. This is one of the most underutilised functions of student management systems. using this feature ensures that when a trainer is allocated to deliver units you can confirm that they are approved to deliver these. If not, a flag is raised to indicate the unit is missing from the trainers matrix. Trolling through Word documents and spreadsheets is not required.

If 2020 is your year to tidy up your data and find your single point of truth in your student records reach out to eConnekt to discuss these and other simple measures to improve both efficiency and compliance in your business.